Add a waitlist to an existing class

Overview

This article guides you through the process of adding a waitlist to a existing Class.
The article is divided into the following seven topics:

Prerequisites
   Role
   Scope
Use case
Navigation
   Organisation level
Add a waitlist to an existing class

 

Prerequisites

Role

Your Role must have the "Manage classes" Permission.

 

Scope

To modify a Class, you must have one of the above Roles within all of the Branches the Class is
"Available for". i.e. If you want to modify a Class "Available for" Branch A, B and C, but you only have an Admin, Master Franchiser, Franchisee, or Branch Manager Role in Branch A and B, you will be able to view the Classes in Branch A and B but an edit button will not be displayed to modify them.

 

For more information on Roles, click here.
For more information on Permissions, click here.

 

Use case

Waitlists enable group fitness sessions to take additional bookings where space and equipment are limited e.g. Zumba, Spin, HIIT, Yoga, Pilates.

 

Navigation

Waitlists can be added at Organisation level.
If you have the Permission and Scope to modify a Class, your modifications will apply to the Class in all Branches regardless of whether you are at Organisation level or Branch level.

 

Organisation level

To modify a Class at Organisation level:
Navigate to Organisation level (light coloured menu)
Click on Management

Select Classes

All Organisation level and Branch level Classes that are "Available for" Branches within your Role's Scope are listed:

 

Branch level

To enable Waitlist on an existing class at Branch level:
Navigate to Branch level (dark coloured menu)
Select a Branch (optional)

Click on Management

All Organisation level and Branch level Classes that are "Available for" the selected Branch are listed:

 

Add a Waitlist on an existing class

To add a waitlist to an existing class:

		Select the Class you wish to modify from the Class list
		Click Edit (top right-hand side) Note: If the Edit button is not visible, it is likely you do not have the Manage classes Permission for all of the Branches the Class is "Available for".
		Tick Allow Waitlist and enter a Waitlist capacity. Note: Waitlist Capacity is the number of positions available on the waitlist. Users of the online member website will be able to see thier position on the waitlist.
		Click Save