Contact tracing report

Overview

This article guides you through the process of creating a Contact tracing Report.
The article is divided into the following nineteen topics:

Prerequisites
   Role
   Scope
Use case
Navigation
   Organisation level
   Branch level
Generate a contact tracing report
   Viewing a report
 

Prerequisites

Role

Your Role must have the View report Permission.
Preset Roles that have this Permission are:

• Admin
• Master Franchiser
• Franchisee
• Branch Manager
• Receptionist

 

Scope

You must have an Admin, Master Franchiser, Franchisee, Branch Manager or Receptionist Role in the Branch(es) you wish to run the Report for.

 

For more information on Roles, click here.
For more information on Permissions, click here.

 

Use case

The Contact tracing Report enables you to identify Members and Staff members that were present in the gym at the same date a confirmed COVID infected person was present. The Report provides all of the contact information required by government departments to begin contact tracing, such as mobile number, home number, address, emergency contact name and number. The Report also includes manual Visits.

 

Navigation

Contact tracing Reports can be run at both Organisation level and Branch level.

• At Organisation level, multiple Branches can be included in the Report.

• At Branch level, only one Branch is included in the Report.

 

Organisation level

To run a Contact tracing Report at Organisation level:
Navigate to Organisation level (light coloured menu)
Click on Reports

 

Branch level

To run a Contact tracing Report at Branch level:
Navigate to Branch level (dark coloured menu)
Select a Branch (optional)

Click on Reports

 

Generate a contact tracing report

		Click Run (top right-hand side of the Contact tracing report panel)
		Enter the From date Either enter the date manually or use the calendar icon to select a date via the calendar: Use the Left and right arrows to scroll back or forward a month Click the desired date, or click Today to select today's date. To select another year, use the drop down on the right of the month to select the year.
		Enter the To date The From and To dates determine the scope of your Report   Either enter the date manually or use the calendar icon to select a date via the calendar: Use the Left and right arrows to scroll back or forward a month Click the desired date, or click Today to select today's date. To select another year, use the drop down on the right of the month to select the year.
		Select the Branch(es) or Branch group(s) you wish to report on (organisation level only)
		Click Generate

Viewing a report

Once generated, the Contact tracing Report displays the following data on-screen:

Visited branch - The Branch the Member Visited during the specified time.
Visited date time - The date and time the Member Visited the gym within the specified time.
Re-Entry - The member has reentered the branch within a set time after they first arrived.
Departure Date Time - Time the Member left the gym.
Duration - The time a Member spends in the branch.
Home branch - The Member's Home branch (where they signed up).
Customer name - The Member's first and last name.
Date of birth - The Member's date of birth.
Email - The Member's email address.
Address - The Member's home address.
Mobile Number - The Member's mobile number.
Home phone - The Member's home phone number.
Emergency contact name - The Member's emergency contact person's name.
Emergency contact phone - The Member's emergency contact person's phone number.