Classes and sessions

This article describes how Classes and Sessions are defined in Clubware.
The article is divided into the following twelve topics:

What is a class
Classes
   Organisation level
   Branch level
Sessions
   Branch level
Bookings
Types of sessions
   Group fitness class sessions
   Ad-hoc class sessions
   Personal training sessions
   Administrative sessions

 

What is a class

A Class is a Group Fitness activity that Members can Book into (either online or in-house).
Group Fitness Classes are made from two parts:

• Classes
• Sessions

 

Classes

Classes define the Group Fitness activities taken at each Branch:

Note: Classes can be created at both Organisation level and Branch level.

Classes created at Branch level are also displayed at Organisation level.
Classes created at Organisation level are also displayed at Branch level if the Class is Available for that Branch.

At Organisation level, you can modify which Branches a Class is Available for regardless of where it was created.
At Branch level, you can only modify a Class if your Role has a Scope across all of the Branches the Class is Available for.

Tip: More information can be found here:

Add a class (organisation level)
Add a class (branch level)

Modify a class (organisation level)
Modify a class (branch level)

 

Classes are added or modified via the Class list at Organisation level or Branch level:

 

Organisation level

To view the Class list at Organisation level:
Navigate to Organisation view (light coloured menu)
Click on Management

Select Classes

All Organisation level and Branch level Classes that are "Available for" Branches within your Role's Scope are listed:

Each Class contains the following information:

• The name of the Class
• A description of the Class
• The image and colour associated with the Class
• Which Branches can create Sessions for the Class
• How many Members can attend the Class
• If the Class can be Booked online or not

 

Branch level

To view the Class list at Branch level:
Navigate to Branch view (dark coloured menu)
Select a Branch

Click on Management

Select Classes

All Organisation level and Branch level Classes that are "Available for" the selected Branch are listed:

Each Class contains the following information:

• The name of the Class
• A description of the Class
• The image and colour associated with the Class
• Which Branches can create Sessions for the Class
• How many Members can attend the Class
• If the Class can be Booked online or not

 

Sessions

Sessions provide a place to manage Bookings for a Class:

Sessions enable you to schedule:

• When the Classes are run
• The duration of each Class e.g. 1 hour, 30 minutes etc
• The instructor taking the Class
• The maximum capacity of the Class
• Each Session can be set to repeat at the same time weekly

Tip: More information can be found here:

Add a session
Modify a session
Remove a session

 

Sessions are added, modified or removed via the Calendar within Branch level:

 

Branch level

To view Sessions:
Navigate to Branch view (dark coloured menu)
Select a Branch (optional)

Click on Calendar

All Class sessions, Ad-hok Class sessions, Personal Training sessions and Administrative sessions are displayed:

Hover over a Session to view the Session bar at the bottom of the screen:

 

Bookings

Click on a Session to Book Members into the Session.
The following information is displayed:

• the Max capacity (how many Members can attend the Session)
• the date the Session runs (Personal Training session, Administrative session or Class session)
• the time of the Session (Personal Training session, Administrative session or Class session)
• the Instructor (Staff member taking the Session)
• the Location (location of the Session within the gym)
• any Equipment used in the Session
• a list of Members who have Booked the Session

Tip: More information can be found here:

Manage bookings

 

Types of sessions

Sessions are grouped into four categories:

 

Group fitness class sessions

Classes that are regularly run at a gym e.g. Earlybird, Bootcamp, Crossfit, Zumba, Yoga and Pilates

Note: Group Fitness Class sessions require a Class to be set up first.

• Class session colours are derived from the Class
• displays the number of Members Booked / Maximum capacity
• indicates the Session is available online
• indicates the Session is repeated weekly

Tip: More information can be found here:

Add a class (organisation level)
Add a class (branch level)

Add a session
Modify a session
Remove a session

 

Ad-hoc class sessions

A Class created on the fly e.g. A special one-off Class.

Note: Ad-hoc Class sessions do not require a Class to be set up.

• Ad-hoc Class sessions colour is always black
• displays the number of Members Booked / Maximum capacity
• they cannot be Booked online
• indicates the Session is repeated weekly

Tip: More information can be found here:

Add a session
Modify a session
Remove a session

 

Personal training sessions

Personal Training sessions or one-on-one training.

Note: Personal Training sessions do not require a Class to be set up.

• Personal Training sessions colour is always black
• displays the number of Members Booked / Maximum capacity
  The Maximum capacity is usually set to one, as Personal Training sessions are usually one-on-ones
• they cannot be Booked online
• indicates the Session is repeated weekly

Tip: More information can be found here:

Add a session
Modify a session
Remove a session

 

Administrative sessions

Meetings, appointments, reminders or tasks for Staff members.

Note: Administrative sessions do not require a Class to be set up.

• Administrative sessions colour is always black
•  displays the number of Members Booked / Maximum capacity
  Maximum capacity is not usually set, therefore only the Booked Members are displayed
• they cannot be Booked online
• indicates the Session is repeated weekly

Tip: More information can be found here:

Add a session
Modify a session
Remove a session