Modify a session

Overview

This article guides you through the process of modifying a Session within the Calendar.
The article is divided into the following twelve topics:

Prerequisites
   Role
   Scope
   Rules
Use case
   Class sessions
   Ad-hoc class sessions
   Personal training sessions
   Administrative sessions
Navigation
   Branch level
Modify a session

 

Prerequisites

Role

Your Role must have the Manage sessions Permission.

 

Scope

You must have a Role in the Branch you wish to modify a Session.

 

Rules

Only Sessions in the future can be modified.
The recurrence of a Session can not be modified.

 

For more information on Roles, click here.
For more information on Permissions, click here.

 

Use case

Sessions define the time an event occurs and contain a registry of the Members that will be attending.
Booked Members can be "Check-in" to confirm their attendance.
Sessions are created at Branch level and enable you to create time reservations for:

 

Class sessions

A Group Fitness Class session.
A Class must be created first. For information on how to create a Class, click here.
e.g. Earlybird, Bootcamp, Crossfit, Zumba, Yoga and Pilates

 

• Class session colours are derived from the Class settings
• displays Bookings / Max capacity
• indicates the Session is available online
• indicates the Session is repeated weekly

 

Ad-hoc class sessions

A Class created on the fly.
e.g. A special one-off Class

• Ad-hoc Class sessions colour is always black
• displays Bookings / Max capacity
• they cannot be Booked online
•  indicates the Session is repeated weekly

 

Personal training sessions

Personal Training sessions or one-on-one training.

• Personal Training sessions colour is always black
• displays Bookings / Max capacity
  Max capacity is usually set to one, as Personal Training sessions are usually one-on-one
• they cannot be Booked online
•  indicates the Session is repeated weekly

 

Administrative sessions

Meetings, appointments, reminders or tasks for Staff members

• Administrative sessions colour is always black
• displays Bookings / Max capacity
  Max capacity is not usually set, therefore only the Booked Members are displayed
• they cannot be Booked online
•  indicates the Session is repeated weekly

 

Navigation

Sessions are modified via the Calendar within Branch level:

 

Branch level

To modify a Session:
Navigate to Branch level (dark coloured menu)
Select a Branch (optional)

Click on Calendar

All Class sessions, Ad-hoc Class sessions, Personal Training sessions and Administrative sessions are displayed:

Note: The default Calendar view is Day view, however, the above image displays the Calendar in Week view.

 

Modify a session

To modify a Session:

		In Calendar, select the Session you want to modify
		The Session panel details are displayed:
		Click on the three vertical dots (on the right-hand side of the details)
		Select Edit from the Contextual menu
		Make your modifications Note: If you are modifying a recurring Session, you are unable to modify the recurrence. You can instead modify or remove the individual Session within the Calendar.
		Click Save